# Registration Checklist: Documents to Have

> The details and certificates England's landlord register asks for: One Login, landlord and property details, licences, rent, gas safety, EICR and EPC, with the 28-day rule.

- Canonical URL: https://landlordregister.uk/checklist/
- Source: [Draft Private Rented Sector Database Regulations 2026, Schedules 2 and 3](https://www.legislation.gov.uk/ukdsi/2026/9780348286861)
- Checked: 2026-10-26
- Structured data: https://landlordregister.uk/data/checklist.json

This page includes a free interactive tool that runs in the browser and sends no data. The figures and rules it uses are the ones stated on this page, with their sources.

## Before you start

You'll need a **GOV.UK One Login** account. GOV.UK has also promised an offline route and a contact centre for landlords who can't register online ([GOV.UK Housing Hub](https://housinghub.campaign.gov.uk/renting-is-changing/get-ready-to-register/)).

## Your landlord entry

- **Individuals:** name, date of birth, home address, phone number and email.
- **Companies and organisations:** name, legal form, address (not a PO box), Companies House or charity number, the directors, trustees or partners, and a nominated contact.

## Each property: part 1 (always needed)

- Address, ownership type, property type and number of bedrooms.
- Whether it's currently let.
- Your name and a correspondence address in England or Wales.
- Contact details of any freeholder, superior landlord or managing agent.

## Each property: part 2 (if let, can follow within 28 days)

| Item | What to have ready |
|---|---|
| Occupants | number of people and households |
| Licence | HMO, additional or selective licence number, if the property needs one |
| Furnishing | furnished, part furnished or unfurnished |
| Rent | amount, how often it's paid and which utilities are included |
| Gas safety record | date issued, if there's a gas supply |
| Electrical safety (EICR or EIC) | expiry date |
| EPC | the certificate details and a copy; any minimum energy efficiency exemption |

Source: draft regulations, Schedules 2 and 3 ([legislation.gov.uk](https://www.legislation.gov.uk/ukdsi/2026/9780348286861)).

## The 28-day rules

Part 2 information can be added up to 28 days after you create the property entry; if it's still missing after that, the entry becomes inactive. Once registered, you must update information within 28 days of it changing, for example after a new gas safety check or a rent change ([Property118](https://www.property118.com/registered-on-time-still-unregistered-the-28-day-rules-inside-the-draft-prs-database-regulations/)).

## Certificates close to expiry

Renew a certificate that expires before your deadline first, so you don't have to update the entry a few weeks later. The checklist tool flags gas safety records older than 12 months, EICRs older than 5 years and EPCs older than 10 years.

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Landlord Register Guide · Contact: contact@landlordregister.uk